When you talk about a successful event, part of the credit should go to the venue. This is why you should always give this part of your preparations due attention.
You have to take a lot into account, but these are the six most crucial factors involved in choosing a good event venue:
This is probably the most important factor that you should consider in the early planning stage. Always remember that attendees are going to consider the time and money involved in attending your event, before they actually decide to go or not. If there will be people flying in, look into the venues proximity to an airport.
Capacity and Additional Rooms
When estimating your required capacity, remember, its better to overdo it than to under-do it. This will give you breathing room in case some people show up unexpected on the actual day of the event. A venue with breakout rooms will offer more flexibility and should certainly be considered. This is exactly when you need when capacity problems crop up.
WiFi Capabilities for Bigger Groups
We are living in a time when WiFi connectivity has become a social necessity. It is must, specifically for larger events, that WiFi connectivity is reliable. In many places, you will be given a dedicated signal, but this is something you need to confirm beforehand.
Transportation and Parking Options
What is an event for if no one could come? It is important to choose a place while considering know all transportation options available, such as bus routes, Metro rail, rideshares, and even walking distances. Of course, parking should not be forgotten. Potential issues alone can make people decide against attending.
This is another crucial issue to consider. All the essentials should be included in the venues package – A/C equipment, tables and chairs, and catering – or your costs can quickly shoot up if you have to get them individually.
Flexy Event Date
As with all things in life, events sometimes dont turn out as planned. Anything is possible really: vendor issues, weather difficulties, and so on and so forth. Hence, when possible, choose a venue that will be flexible in terms of your booking date. At the same time, you have to understand that this might be next to impossible under certain circumstances. After all, they got bills to pay and need to keep their schedules tight. But if a venue youre considering has some empty dates, maybe you can strike some kind of a rescheduling deal.